Coronavirus and the new normal


Specifications for the CABD within the instructions of the Pablo de Olavide University for the progressive return to face-to-face work

The Council of Ministers, in its session on Tuesday, April 28, approved the "Plan for the Transition towards a New Normal", which establishes different phases of incorporation into mobility and face-to-face activity in work centers. The Pablo de Olavide University has developed someinstructions from the vice-chancellors of teaching staff and research and technology transfer, by which preventive measures are established for the phases of progressive return to face-to-face activity, according to the following phases:

  • Phase 0: Until May 10
  • Phase I: from May 11 to 24
  • Phase II: from May 25 to June 7
  • Phase III: from June 8 to 23

Because the objective of all these instructions is to prevent the transmission of the virus and thus guarantee the health of the members of the CABD, this direction will promote that the maximum number of people carry out teleworking in phases I and II, and in the case of people of risk groups also in phase III. The Principal Investigators will be the ones who determine, and inform the management, the member (s) of their group who will telework during phases I and II, and the staff of their group that is included in the risk groups and that they will telework in those phases and in phase III. Risk groups will return to face-to-face work from phase III whenever they want to continue teleworking because their activity allows it.

Phase 0:
Adaptation of the CABD to authorize staff access.

The CABD, before the alarm order and approved by the Governing Commission on February 12, 2020, began the repair of the ventilation systems and distribution of the exhaust pipes of the fume hoods to generate a better quality of the circulating air. This phase was stopped with the declaration of the alarm state. The CABD will check, repair (if necessary) and change all filters in the ventilation system as scheduled.

The CABD will acquire the sanitary material necessary to guarantee the supply of one mask per person and per daily shift of access to the center, as well as gloves. You will have strategically distributed hydroalcoholic gels, soap and hand drying paper in all services.

The CABD will carry out a disinfection in all the facilities using hydrogen peroxide spray technology, it will maintain small teams of this technology in rooms with maximum staff mobility such as the microscope room, cytometry and kitchens.
The CABD will establish the indications by means of posters and sending emails with the indications of the transit of people through the common facilities of the center.

Access to the center is established through the car park door-access door in front of the maintenance service and exit through the exit door attached to the administration. It establishes one-way circulation on the ground floors, 1 and 2 being the direction from the dining room to the elevators and the return from the elevators to the seminary. Each section of staircase will be used in one direction only, so that the sections near the entrance will go up and the sections in the elevator area will go down. Until the end of the phases, only one person can travel in the elevator.

The security service personnel will be incorporated in the shifts prior to the state of alarm, as well as the Management will establish the shifts and distribution of the cleaning personnel so that their activities do not coincide with the presence of researchers in the laboratories or services. One more person from the cleaning company will be temporarily hired to disinfect commonly used surfaces that may be susceptible to the deposit of SARS-CoV-2.

The CABD Directorate will establish the necessary and sufficient telematic mechanisms, through the ZOOM platform, which is currently being verified by the Scientific Vice Director and other members of the center, to hold all group meetings that exceed the number of established attendees by UPO instructions for each phase and, as far as possible, in the coming months. The seminars included in the CABD meetings as well as the external seminars on Fridays will be held through this same platform.

Phase 0. Activation protocols for technical services and platforms and access to laboratories.

Since most of the activity of the center is based on experimentation, the activation phases of technical services and platforms must be established, as well as animal facilities and general services that involve invertebrate models, and access to laboratories. of the different groups to start their activities.

Those responsible for the Technical Services to support the investigation, as well as the platforms, will establish and communicate to this address the plan to guarantee access and use of the equipment in such a way that the safety distance and the other measures established by the government and included in the instructions of the UPO. Each facility that has 40 m2, such as proteomics or genomics, as examples, may be occupied by two people during phases I, II and three people during phase III. In microscopy, for example, there will only be one person per microscope and the data will be downloaded in turns.

A model for the reservation of equipment and spaces will be established, as well as the conditions of help for the support staff of these services. A period of at least 15 minutes will be established between users for the person designated by the person in charge to clean and disinfect the components (which may be the last user) that must be handled in each case using diluted bleach or 70% alcohol. Fly rooms, radioactivity rooms and cell culture rooms are also considered as areas of maximum mobility. Reservation guidelines will be established by those responsible and in which until the last phase is established, only one investigator per reservation may be present. radioactivity and cell culture rooms. Reservation guidelines will be established by those responsible and in which until the last phase is established, only one investigator per reservation may be present. radioactivity and cell culture rooms. Reservation guidelines will be established by those responsible and in which until the last phase is established, only one investigator per reservation may be present.

In the case of animal facilities, those in charge will establish the guidelines so that the technical personnel who carry out maintenance, cleaning and feeding, as well as the use of equipment included in these facilities and the researchers, comply with the conditions of distance and protection. These guidelines will be approved by managementand by the Board of the Center.

With respect to
access and working conditions in laboratoriesAlways bearing in mind that teleworking should be encouraged as much as possible in phases I and II, it will be the Principal Investigators who are responsible for assigning face-to-face work shifts in the way that suits them best according to the type of experimentation to be carried out and the personnel involved. They must take into account the conditions established by the UPO in their instructions and that they respect the distances and protection conditions for researchers and technicians.

NOTE: Phase 0 will end when the ventilation conditions have been realized and the previously foreseen safety material is available. The start date of phase I could therefore be delayed above the scheduled date.

Phases I, II and III.
Initial incorporation of personnel to face-to-face work

The protocols designed and approved by the Center Board and by the UPO for access to services, platforms and laboratories will be applied in these phases, always considering the conditions of distances and personal protections established by the UPO for these phases.

During this period and due to the fact that our laboratories have a surface area of ​​44 m2, in phases I and II, they may be occupied by three researchers as long as the safety distance conditions are respected and an established shift of the use of common equipment, if any. . In phase III, following the same strategy, three researchers would be kept in the CABD modules at the same time. The establishment of shifts would make possible a greater work capacity of the groups that need it. These measures will be reviewed at the end of phase III (June 23). We propose that, in those laboratories that have a much lower occupation than that approved by the UPO, they could be occupied by a researcher from another laboratory with space difficulties in these phases I and II.

According to previous indications of the UPO, a record will be made of all accesses to the CABD, both to the center itself and to laboratories and services to guarantee compliance with the standards of face-to-face activity that we have approved. This information must be sent by CABD Management both to the Vice-Rector for Research and to the Prevention and Health Area. Due to the nature of the mixed center, all the information sent to the University instances will also be sent to the CSIC Delegate and to its occupational risk prevention services.

In this phase III those people from risk groups who have to do the work in person, although with the knowledge of the Management, will be incorporated into face-to-face work as long as they meet their objectives.